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By laws

NHPA Bylaws

Article 1: Name

This association shall be called the New Hampshire Press Association.

Article II: Objectives.

The objectives of the New Hampshire Press Association are:

To identify and advance the common interests of its members;

To protect the freedom and advance the ethical standards of New Hampshire’s press;

To promote and encourage higher standards of journalism to the benefit of the industry and the public;

To aid and advance the study and teaching of journalism;

To encourage and promote a better understanding between the public and the Press;

To cultivate friendly relations among members of the Press;

To improve the conditions of journalism and journalists by promoting and protecting the principles of freedom of speech and of the press and the public’s right to know;

To act as an educational center and medium for the dissemination of knowledge and information about journalism and the news business;

To encourage the interchange of ideas among the members by holding social and business functions, including, but not limited to, annual business meeting and a yearly journalism awards contest.

Article III: Membership.

Section 1: Regular Member – Regular membership is open to all New Hampshire news-gathering organizations and individuals that regularly produce original news and editorial content. This includes, but is not limited to,  newspapers, magazines, television and radio stations, wire services, websites, blogs, and freelance reporters, photographers and videographers. Regular members must be principally devoted to the dissemination of local or general news and other editorial content and must not primarily serve as a platform for promoting the interests and/or opinions of a special interest group, individual or cause. Regular members are expected to uphold the principles and standards as prescribed by Society of Professional Journalists’ “Code of Ethics.”

Section 2: Associate Member – Associate membership is open to all organizations and individuals who provide support for and/or share the common goals of the regular members and have a shown interest in preserving freedom of the press and promoting the highest standards of journalism.  This includes, but is not limited to, entities furnishing supplies, equipment or services to the New Hampshire Press Association’s members;  journalism/communication departments at colleges, universities and high schools; educational, financial and governmental institutions, foundations, trade associations, business groups and professional societies.

Section 3: Dues. The Dues will be determined by the Board of Directors.

Section 4 Voting rights

Regular Members – Regular members in good standing can vote on elections and policy issues presented to the association during its annual meeting or any other scheduled business meeting. The Board of Directors will determine the list of eligible voters prior to the annual meeting or any other schedule business meeting. Eligibility will be determined by the principle of “one publication, one vote.”  It is the responsibility of publications with multiple press association members to designate its legal voter.

Associate Members – Associate members cannot not hold executive office of the association and cannot vote on elections and policy issues presented to the association during its annual meeting or any other scheduled business meeting.

Section 5 Membership revocation

Any membership may be canceled for cause by the association’s board at any regular meeting by a two-thirds vote of the accredited members present.

Article IV: Board of Directors

Section 1:  The business and affairs of the Association will be managed by the Board of Directors.

Section 2: The Board of Directors will consists of  seven members:  The association’s president, vice president, Secretary and treasurer, and three at-large regular members elected by the association at its annual meeting.

Section 3: If a vacancy occurs, the board may appoint a replacement member until a new election can take place at the next scheduled meeting of the full association. Any member of the board may be removed with or without cause by a vote of the majority of the directors.

Section 4: The board will also have as many as four non-voting ex-officio members consisting of the most-recent former association president, the association’s executive director and as many as two associate members elected at the association’s annual meeting.

Section 5: Directors shall take office immediately following the annual association meeting members and serve one-year terms unless re-elected.

Section 6: At-large vacancies on the board will be filled by appointment by the president with the advice and consent of the board of directors.

Article IV: Officers

Section 1: There will be four officers: President, Vice President, Secretary and Treasurer. Each will be elected at the association’s annual meeting by a majority of the votes cast and take office at the conclusion of that meeting. Each officer will serve a one-year term, unless re elected. There are no term limits.

Section 2: No person can hold more than one office at a time.

Section 3. Any officer may resign at any time by notice in writing to the Association, and any officer may be removed with or without cause, by vote of a majority of the directors then in office.

Section 4. The board of directors may appoint and employ an executive director to help implement association policies and assist in the daily operation of the association.

Section 5. The president with approval of the board of directors may appoint select committees to examine issues deemed important to the best interests of the association.  At the association’s annual meeting or any other scheduled meeting, regular members by a majority vote can recommend the president appoint a select committee.

Section 6. In advance of the annual meeting, the President will appoint a nomination committee to nominate candidates for election as officers and directors of the association at the annual meeting. The list of candidates will be distributed to members no less than 30 days prior to the annual meeting. Officers and directors of the Association may also be nominated from the floor.

Section 8. A vacancy arising in the office of the president by death, resignation or temporary inability to act shall be filled by the vice president during the remainder of the term or until it is determined by by the board that the president is fit to return.

Section 9. A vacancy arising in the offices of the vice president, secretary, treasurer will be filled by appointment to be made by the president with the advice and consent of the board of directors.

Article V: Fees and dues.

Section 1: Association membership fees will be set by the board of directors.

Section 2: Membership fees will be due January 1 for the calendar year.

Section 3. At the discretion of the board of directors, members who are not current in their dues can be barred from voting at the annual meeting, preventing from holding executive offices and participating in the annual best journalism contest.

Article VI: Meetings.

Section 1: The annual meeting of the association shall be held within the state of New Hampshire at such time and place as determined by the board of directors.

Section 2: Each member shall be notified of the time, place and arrangements for the annual meeting no less than 60 days in advance by the board of directors

Section 3: The annual meeting’s agenda will be determined by the board of directors and distributed to members 30 days in advance of the meeting. Any member can request items be added to the agenda no later than two weeks before the annual meeting.

Section 4: Special meetings may be called at the discretion of the board of directors. Members shall be notified of the time, place and agenda at least two weeks prior to the date of such special meeting.

Article VII: Amendments.

Section 1: These articles may be amended at the annual meeting or at a special meeting by a two-thirds vote of the regular members.

Section 2:  Amendments can proposed by the board of directors or any regular members so long as they are submitted in time to be included in the annual or special meeting’s agenda.